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2015-16 Policies and Procedures Manual
Student-Athlete Camp/Clinic Employment Form
Student-Athlete Fee for Lessons Employment Form
Summer Voluntary Workout Request Form
NCAA Eligibility Center
NCAA Eligibility Standards
ACS CARA Log Approval Process (Step-by-Step)
Instructions for Accessing Book Lists
Division I Transfer Guide: 101
Summer Basketball League Permission Form
Outside Competition Permission Form
- You must be a qualifier with the NCAA Eligibility Center prior to being able to compete at Stetson.
- You must have also completed the Amateurism Questionnaire and be fully certified before being able to compete.
- 6 credits – you will need to pass at least 6 credits the previous term to be eligible in the next term.
- 24 credits – you will need to have passed 24 credits (Fall, Spring, and Summer) to be eligible to compete the next year.
- 6 credits – all student-athletes need to pass at least 6 credits the previous term to be eligible in the next term.
- 18 credits – upper classmen (sophomore and up) need to complete and pass 18 credits per academic year to be eligible the next academic year.
- A major must be declared prior to your 5th full-time semester.
- You must have the following to satisfy Progress Toward Degree Requirements:
- 40% of your degree completed prior to your 5th full-time semester (52 credits of a 128 credit program)
- 60% of your degree completed prior to your 7th full-time semester (77 credits of a 128 credit program)
- 80% of your degree completed prior to your 9th full-time semester (103 credits of a 128 program)
- GPA – to remain eligible you must have:
- 1.8 prior to your 3rd semester
- 1.9 prior to your 5th semester
- 2.0 prior to your 7th semester
Transfers – Current Student-Athletes
- Depending on your sport, you may or may not have to sit out one academic year in residence. Please come into the Compliance Office for more information if you would like to transfer Stetson University.
Transfers – Prospective Student-Athletes
- If you are transferring to Stetson University from a four year institution, our coaches are not allowed to talk to you until we have permission to talk to you from the Compliance Office of your current school. Please see your Compliance Office. If you are a Junior College transfer, you are a non-qualifier, and you are in the first year at your college, our coaches are not allowed to talk to you. Once you have completed your initial year our coaches may speak with you about the possibility of transferring.
What is a Countable Athletically Related Activity?
Countable Athletically Related Time Demands include:
- Practices (time restrictions below)
- Athletics meetings with a coach initiated or required by a coach (for example end of season individual meetings)
- Competition (regardless of their length in time always count as three hours). Note: No countable athletically related activities may occur after competition.
- Field, floor, or on-court activities
- Setting up offensive and defensive alignment
- On-court or on-field activities called by any member of the team and confined primarily to members of that team.
Does not include:
- Compliance meetings
- Meetings with a coach initiated by the student-athlete (as long as no countable activities occur).
- Drug/alcohol educational meetings or CHAMPS/Life Skills meetings.
- Study hall, tutoring or academic meetings
- Student-athlete advisory committee/captain’s council meetings
- Voluntary weight training not conducted by a coach or staff member
CARA logs are submitted to Compliance through the ACS website and should be submitted on a weekly basis. Approved CARA logs are sent to student athletes for their private approval (strictly between Compliance and the SAs).
For all sports other than football and basketball, each member institution may divide the playing season into not more than two distinct segments: In season and out of season.
During in season segments, countable athletically related activities may occur not more than 20 hours per week, with a maximum of four hours per day. During this segment, there must be one day off per week. Required days off can include travel days and days off due to cancelation of competition. There is no limit to CARA rules for preseason practice prior to the first day of classes for football, soccer and volleyball (up to the first day of classes).
Out of Season
Student-athletes’ participation in permissible activities shall be limited to a maximum of eight hours per week, of which not more than two hours per week may be spent on individual skill instruction. Moreover, coaches are not allowed to have more than 4 student-athletes from the same team involved in skill-related instruction at any one time in any facility prior to September 15 and after April 15. Coaches are required to give two days off per week.
Frequently Asked Questions
Q: What is a “voluntary” activity?
A: To be considered a “voluntary” activity, all the following conditions must be met:
- The student-athlete must not be required to report back to a coach or other athletics department staff member (e.g., strength coach, trainer, manager) any information related to the activity. In addition, non-coaching athletics department staff members who observe the activity (e.g., strength coach, trainer, manager) may not report back to the student-athlete’s coach any information related to the activity. [Note: Apart from safety exception sports (Rowing), coaches may not observe voluntary activities.]
- The activity must be initiated and requested solely by the student-athlete. Neither the institution nor any athletics department staff member may require the student-athlete to participate in the activity at any time.
- The student-athlete’s attendance and participation in the activity may not be recorded for the purpose of reporting such information to coaching staff members or to other student-athletes; and
- The student-athlete may not be subjected to penalty if he or she elects not to participate in the activity. In addition, neither the institution nor any athletics department staff member may provide recognition or incentives (e.g., awards) to a student-athlete based on his or her attendance or performance in the activity.
Q: What is the safety exception?
A: A coach may be present during voluntary individual workouts in the institution’s regular practice facility (without the workouts being considered as countable athletically related activities) when the student-athlete uses equipment in that sport. The coach may provide safety or skill instruction but may not conduct the individual’s workouts.
At Stetson University, the safety exception is applicable to the following sports:
Q: Is a pick-up basketball game with teammates a countable athletically related activity for a football student-athlete?
- Countable if required or initiated by the coach or countable if required by team captains.
- Not countable if a voluntary activity initiated by the student-athlete.
Q: On game day, how many hours of countable athletically related activities occur?
- Competition and associated activities (e.g., team meetings, training room activities) count as three hours, regardless of the actual number of hours spent in these activities.
- Scrimmages exempted per Bylaw 18.104.22.168-(d) against out-side competition shall count as the actual duration of the activity, but may not exceed four hours per day. Activities associated with participation in an exempted scrimmage (e.g., travel, warm-up, breaks between contests, etc.) shall not count against the time limitations on such scrimmages.